Support officer for the Expert Centre on Emerging Economies (ECEE)
Are you a proactive and organized team player with an eye for detail? Join our Expert Centre on Emerging Economies (ECEE) and be a vital part of shaping a successful future together.
Job Description
The Expert Centre on Emerging Economies (ECEE) of the Maastricht School of Management (MSM) is looking for a support officer. As a member of the back office of the ECEE department, you will be responsible for conducting, administering and supporting the tendering process, implementation and reporting of projects and also providing assistance in harmonizing other ECEE tasks related to research, executive training and lobby and advocacy.
Tasks:
- Coordination and Administration
- Coordinating the administrative processes for acquisition, tendering, and reporting of projects and tailor-made training programs for national and international donor organizations.
- Providing administrative support for projects, executive training, and consultancy activities.
- Quality and Compliance
- Ensuring the quality and compliance of submitted documents, verifying they meet the requirements of funding bodies.
- The timely and accurate submission of project proposals and reports in accordance with the requirements of the funding bodies.
- Monitoring and managing deadlines for reporting and tender submissions.
- Process Optimization
- Developing and implementing standard operating procedures (SOPs) to ensure consistency and efficiency in administrative processes.
- Streamlining administrative workflows to improve the efficiency and accuracy of project administration and documentation processes.
- Monitoring (internal) process agreements.
- Internal and External Communication
- Managing internal and external correspondence and archiving.
- Organizing ECEE meetings and supporting the alignment of ECEE activities.
For now, the focus will be on support activities for projects, in the future this may be extended to back office activities for executive trainings and tailor made trainings as well.
Requirements
We are looking for an enthusiastic and proactive team player with excellent organizational skills to support our team. You are accurate, proactive, able to work under pressure and flexible.
Next to this you have:
- Several years of working experience in an administrative support role
- HBO working and thinking level
- Good planning and organizational skills
- Excellent knowlegde of MS Office package
- Good communicative skills in both Dutch and English (French is an advantage)
- Experience with administrative support for international donor organizations (such as the European Union) is an advantage.
What we offer
As Support officer for the Expert Centre on Emerging Economies (ECEE) at School of Business and Economics, you will be employed by the most international university in the Netherlands, located in the beautiful city of Maastricht. In addition, we offer you:
- Good employment conditions. The position is graded in scale 8 according to UFO profile Project Leader, with corresponding salary based on experience ranging from €3218,00 and €4298,00 gross per month (based on a full-time employment of 38 hours per week). In addition to the monthly salary, an 8.0% holiday allowance and an 8.3% year-end bonus apply.
- An employment contract for a period of 12 months with a scope of 1,0 FTE. Upon proven suitability, the employment contract will be converted to an indefinite contract.
- At Maastricht University, the well-being of our employees is of utmost importance, we offer flexible working hours and the possibility to work partly from home if the nature of your position allows it. You will receive a monthly commuting and internet allowance for this. If you work full-time, you will be entitled to 29 vacation days and 4 additional public holidays per year, namely carnival Monday, carnival Tuesday, Good Friday, and Liberation Day. If you choose to accumulate compensation hours, an additional 12 days will be added. Furthermore, you can personalize your employment conditions through a collective labor agreement (CAO) choice model.
- As Maastricht University, we offer various other excellent secondary employment conditions. These include a good pension scheme with the ABP and the opportunity for UM employees to participate in company fitness and make use of the extensive sports facilities that we also offer to our students.
- Last but certainly not least, we provide the space and facilities for your personal and professional development. We facilitate this by offering a wide range of training programs and supporting various well-established initiatives such as 'acknowledge and appreciate'.
The terms of employment at Maastricht University are largely set out in the collective labor agreement of Dutch Universities. In addition, local provisions specific to UM apply. For more information, click here.
Maastricht University
Why work at Maastricht University?
At Maastricht University (UM), everything revolves around the future. The future of our students, as we work to equip them with a solid, broad-based foundation for the rest of their lives. And the future of society, as we seek solutions through our research to issues from all around the world. Our six faculties combined provide a comprehensive package of study programmes and research.
In our teaching, we use the Problem-Based Learning (PBL) method. Students work in small groups, looking for solutions to problems themselves. By discussing issues and working together to draw conclusions, formulate answers and present them to their peers, students develop essential skills for their future careers.
With over 22,300 students and more than 5,000 employees from all over the world, UM is home to a vibrant and inspiring international community.
Are you drawn to an international setting focused on education, science and scholarship? Are you keen to contribute however your skills and qualities allow? Our door is open to you! As a young European university, we value your talent and look forward to creating the future together.
Click here for more information about UM.
The School of Business and Economics
The School of Business and Economics (SBE) is one of Maastricht University’s six faculties. Our mission is to contribute to a better world by addressing societal problems, by co-creating knowledge and developing team players and leaders for the future.
By joining SBE, you will be part of the 1% of business schools worldwide to be Triple Crown accredited (EQUIS, AACSB and AMBA). You will join an inspiring and international environment, where learning and development is priority.
Department
The Expert Centre on Emerging Economies (ECEE) is part of the Maastricht School of Management (MSM). MSM is one of the seven international higher education institutions in the Netherlands focusing on Management education for participants from the Global South. ECEE’s work is within MSM devoted to capacity building trajectories, research and executive training. The MSM/ ECEE team is a dynamic and international team of about 16 persons.
Curious?
Are you interested in this exciting position but still have questions? Feel free to contact Diederik de Boer (director Expert Centre on Emerging Economies), at diederik.deboer@maastrichtuniversity.nl for more information. Do you have any questions regarding the procedure, please contact Manon Souren (Recruiter) at manon.souren@maastrichtuniversity.nl.
Applying?
Or are you already convinced and ready to become our new Support officer for the Expert Centre on Emerging Economies (ECEE)? Apply now, no later than 09 March 2025, for this position.
The vacancy is open for internal and external candidates. In case of equal qualifications, internal candidates will be prioritized.
Maastricht University is committed to promoting and nurturing a diverse and inclusive community. We believe that diversity in our staff and student population contributes to the quality of research and education at UM, and strive to enable this through inclusive policies and innovative projects led by teams of staff and students. We encourage you to apply for this position.