Secretary for Education Committees and Quality Assurance Processes

The Faculty of Science and Engineering (FSE) is looking for a Secretary for Education Committees and Quality Assurance Processes – 0.6 FTE - 1.0 FTE. We are seeking an enthusiastic colleague with a passion for quality processes in education, who excels in administrative precision and has a collaborative attitude, to strengthen our team at the Education Support Office. Are you excited about the job description? Then apply now!
 

Job description

We are the Faculty of Science and Engineering (FSE) at Maastricht University: the youngest science faculty in the Netherlands. After years of explosive growth, we are now proudly a community of more than 3,700 students and 460 staff members, spread across four cities in Limburg. We are ambitious, committed to both our education and research, and just a little bit rebellious. And now, we are looking for a Secretary for Education Committees and Quality Assurance Processes.

An EPC—what’s that all about? An EPC (Educational Programme Committee or Opleidingscommissie) is an official participatory body responsible for safeguarding the quality of our educational programmes. Each EPC is made up of students and staff. At FSE, we have 10 EPCs eagerly awaiting your organizational skills. You’ll schedule the meetings, take care of the minutes and archiving, and become the cornerstone of our institutional memory. You’ll support and facilitate the committees in such a way that they’ll soon be considering how big the statue in your honor should be.

Is this an administrative role? Absolutely—but your suggestions for process improvements will be greatly valued.
Is the work repetitive? Certainly—but the dynamic atmosphere of the faculty and your fantastic colleagues make it exciting.

Additionally, if time allows, you won’t hesitate to lend a hand to your colleagues at the Education Support Office. And let’s be clear: opportunities to leave your mark by optimizing our processes are always encouraged!

Before long, you’ll become someone who knows their way around the entire faculty, gaining a helicopter view that contributes to the ongoing professionalization of FSE.

Requirements

We are looking for an independent, friendly colleague who enjoys supporting academic staff, students, and subject-matter experts in quality assurance processes in education.

You:

• Have a Bachelor’s/Master’s degree (HBO/WO) or relevant experience;
• Preferably have relevant experience as a secretary in a higher education environment;
• Have an affinity for the legal aspects of governance and educational matters;
• Possess a solid understanding of (educational) processes and excel in organization;
• Are detail-oriented and have a proactive, positive attitude towards administrative work;
• Have strong oral and written communication skills in both Dutch and English (C1 level). (The working language of the committees is English, but policy documents and legislation are often in Dutch.);
• Are sensitive to stakeholder interests and maintain a discrete attitude, handling confidential information appropriately;
• Have an affinity for the education offered by FSE.

What we offer
As Secretary for Education Committees and Quality Assurance Processes at Faculty of Science & Engineering, you will be employed by the most international university in the Netherlands, located in the beautiful city of Maastricht. In addition, we offer you:

• Good employment conditions. The position is graded in scale 9 according to UFO profile Secretary, with corresponding salary based on experience ranging from €3537,00 and €4860,00 gross per month (based on a full-time employment of 38 hours per week). In addition to the monthly salary, an 8.0% holiday allowance and an 8.3% year-end bonus apply.
• An employment contract for a period of 12 months with a scope of 0,6 - 1,0 FTE. Upon proven suitability, the employment contract will be converted to an indefinite contract. 
• At Maastricht University, the well-being of our employees is of utmost importance, we offer flexible working hours and the possibility to work partly from home if the nature of your position allows it. You will receive a monthly commuting and internet allowance for this. If you work full-time, you will be entitled to 29 vacation days and 4 additional public holidays per year, namely carnival Monday, carnival Tuesday, Good Friday, and Liberation Day. If you choose to accumulate compensation hours, an additional 12 days will be added. Furthermore, you can personalize your employment conditions through a collective labor agreement (CAO) choice model. 
• As Maastricht University, we offer various other excellent secondary employment conditions. These include a good pension scheme with the ABP and the opportunity for UM employees to participate in company fitness and make use of the extensive sports facilities that we also offer to our students. 
• Last but certainly not least, we provide the space and facilities for your personal and professional development. We facilitate this by offering a wide range of training programs and supporting various well-established initiatives such as 'acknowledge and appreciate'. 

The terms of employment at Maastricht University are largely set out in the collective labor agreement of Dutch Universities. In addition, local provisions specific to UM apply. For more information, click here.

Maastricht University
Why work at Maastricht University?

At Maastricht University (UM), everything revolves around the future. The future of our students, as we work to equip them with a solid, broad-based foundation for the rest of their lives. And the future of society, as we seek solutions through our research to issues from all around the world. Our six faculties combined provide a comprehensive package of study programmes and research.

In our teaching, we use the Problem-Based Learning (PBL) method. Students work in small groups, looking for solutions to problems themselves. By discussing issues and working together to draw conclusions, formulate answers and present them to their peers, students develop essential skills for their future careers.

With over 22,300 students and more than 5,000 employees from all over the world, UM is home to a vibrant and inspiring international community.

Are you drawn to an international setting focused on education, science and scholarship? Are you keen to contribute however your skills and qualities allow? Our door is open to you! As a young European university, we value your talent and look forward to creating the future together.

Click here for more information about UM. 

Faculty of Science and Engineering  
At the Faculty of Science and Engineering (FSE), we focus on themes such as circularity and sustainability, future farming, digitisation and (scientific) instrument development.  FSE's leading projects, like the Einstein Telescope Pathfinder, are sure to grab anyone's attention.  The faculty is a vibrant hub of education and research in Science, Technology, Engineering, and Mathematics (STEM) and Liberal Arts and Sciences (LAS).  At FSE, over 450 staff members and 3700 students gather to explore e exciting interdisciplinary research and educational programmes. Feel welcome, be part of our team and put your brilliant mind to work!  
 

FSE at the Brightlands Campuses  
Maastricht, Sittard-Geleen, Heerlen, and Venlo, the home of four creative Brightlands campuses, are bustling with 30,000 entrepreneurs, researchers, and students working diligently to solve global challenges. The Faculty of Science and Engineering is active on all four Brightlands campuses, and this is where our impact reaches its peak. To give you an idea of what is happening at each campus: Sittard-Geleen is home to the largest chemical site in the Euregion, while Venlo is a large hub for agri-food innovation. Maastricht is the site of the Health Campus, and Heerlen is the place to be for Smart Services.  

Curious?

Are you interested in this exciting position but still have questions? Feel free to contact Rob Kock, Strategic secretary to the board, at r.kock@maastrichtuniversity.nl for more information.

Applying?
Or are you already convinced and ready to become our new Secretary for Education Committees and Quality Assurance Processes? Apply now, no later than January 15, 2025, for this position.
 

Depending on your location, we may invite you for an in-person or online interview.
To apply, please submit the following documents:

• A motivation letter (maximum 1 A4) that includes examples demonstrating how you meet the qualifications we are seeking.
• A detailed CV.

The vacancy is open for internal and external candidates. In case of equal qualifications, internal candidates will be prioritized.

Maastricht University is committed to promoting and nurturing a diverse and inclusive community. We believe that diversity in our staff and student population contributes to the quality of research and education at UM, and strive to enable this through inclusive policies and innovative projects led by teams of staff and students. We encourage you to apply for this position.