Physical Collection Empoyee

Welcome to Maastricht University! 

As a Physical Collection Employee, you make sure our collections are in perfect order, from managing books to contributing to projects such as depot reorganization and deaccessioning. Do you enjoy precision, teamwork, and a role where you truly make a difference? Then we’d love to meet you! 

Physical Collection Employee

Our goal: Together, we ensure a well-managed, accessible, and future-proof physical collection within the University Library. 

Your colleagues: You will work in the depot alongside three colleagues responsible for physical collection management and two colleagues from the scanning team. You will also regularly collaborate with the Collections team. 

In this role, you are the go-to person for managing our physical collections. You ensure materials are available, correctly placed, and well maintained. You will also participate in projects such as deaccessioning, depot reorganization, and the placement of special collections. Additionally, you will guide colleagues and supported employees in performing physical collection tasks. 

What you will do 

• Manage physical collections and perform shelf checks. 
• Process loan requests, reservations, and damage reports in WMS. 
• Prepare materials for lending and exhibitions. 
• Use the catalog system and register loans for colleagues. 
• Identify overdue materials and communicate with the Information Team. 
• Contribute to projects such as deaccessioning, depot reorganization, and folio placement. 
• Support binding administration and check in journals. 

What you bring 

It’s not about ticking boxes, it’s about who you are and what you bring. Do you recognize yourself in this? 

• Hands-on and results-oriented: You don’t shy away from physical tasks. You can set priorities and act according to your priorities. 
• Communicative and collaborative: You are an open and direct communicator. You work well with others and are a trusted point of contact. 
• Eager to learn and digitally skilled: You are comfortable with digital systems and MS Office; knowledge of Excel is a plus. 
• Education and experience: An MBO-level qualification and preferably 2–3 years of experience in a similar role. A logistics background is a plus. 
• Languages: you are able to communicate in Dutch and English. 

What we offer 

At Maastricht University, you’ll work in an international, open, and engaged environment. We offer: 

• A one-year contract for 0,8 - 1 FTE with the prospect of a permanent position. 
• A salary between €3029,- and €3623,- gross per month (based on full-time employment of 38 hours per week), plus 8% holiday allowance and an 8.3% year-end bonus. 
• 29 vacation days (full-time), four additional days off, and the option to accrue up to 12 extra days through compensation hours. 
• Flexible working hours, a home office allowance, and hybrid working options. 
• Freedom and space to organize your work and develop your ideas. 
• A close-knit community of colleagues to collaborate with. 
• A solid pension plan via ABP, company fitness schemes, and access to a wide range of sports facilities. 
• An inspiring work environment in the heart of Europe. 

University Library (UB)  
The University Library provides students, teachers, and researchers with access to a wide range of academic information to support education and research. In doing so, we help them achieve their academic goals and actively respond to digital transitions. This enables us to continue developing as the ‘academic library of the future’. As a driving force behind Open Science, we actively contribute to making academic information open and transparent. Our professionals are given ample opportunity to demonstrate their entrepreneurial spirit and grow along with us.   

Our professionals are given every opportunity to demonstrate their entrepreneurial spirit and to grow alongside us. We work from our ‘UM Library DNA’: our shared foundation for development and collaboration. The UM Library DNA guides the way we learn, innovate, collaborate and communicate. Our four pillars form the foundation of who we are and how we engage with one another and with our partners. Together, we are building an innovative, open and future-oriented library, with care for everyone’s well-being. Would you like to learn more about the University Library? Watch our video.  

Interested?   
Want to know more about this position or what it’s like to work at our university? Reach out to Dionne Klein via dionne.klein@maastrichtuniversity.nl. You can also apply directly using the button below until 19 March 2026. First interviews will be on 26 March. 

An orientation day is part of the procedure.    

We look forward to getting to know you!  

About Maastricht University  
At Maastricht University, we collaboratively seek solutions to help move the world forward. We do this with 23,300 students and 5,400 employees across 5 regional locations, 6 faculties, and more than 70 research institutes. We encourage you to push boundaries and discover new opportunities for yourself and the world around you. Together, we can find the answers for tomorrow.   

The vacancy is open for internal and external candidates. In case of equal qualifications, internal candidates will be prioritized. 

At Maastricht University, we prefer to contact potential candidates directly. We therefore kindly ask that no agencies or intermediaries submit offers or approaches.  

Maastricht University is committed to promoting and nurturing a diverse and inclusive community. We believe that diversity in our staff and student population contributes to the quality of research and education at UM, and strive to enable this through inclusive policies and innovative projects led by teams of staff and students. We encourage you to apply for this position.